Positive feedback is an important tool in any workplace. It promotes motivation, strengthens relationships and encourages great performance. But to be truly effective, feedback must go beyond general praise. Here’s how to provide positive feedback that leaves a lasting impression.
Be specific and purposeful
General praise, such as “Good job,” doesn’t tell the recipient what they did well or why it’s important. Focus on specifics. For example, instead of “Great presentation,” say, “The use of visuals in the presentation made complex data easy to understand.” This approach will ensure that the recipient knows exactly what to repeat in the future.
Combine feedback with influence
Help the recipient see the bigger picture. Share how his or her actions have impacted the team’s or company’s goals. For example, “Your quick thinking saved us from a scheduling problem and kept the client happy.” Highlighting their contribution motivates them to stay active and aligned with the organization’s goals.
Provide feedback in the moment
Timely feedback is much more effective than waiting for a formal evaluation. Appreciate good work as soon as you notice it. For example, if a team member handles a difficult client well, say, “The way you kept calm and found a solution was impressive.” Immediate feedback reinforces the behavior and shows that you’re paying attention.
Focus on effort, not just results
Recognition of effort is just as important as celebration of results. For example, “I appreciate the hard work you put into exploring alternatives, even if the project did not go ahead. Your persistence is a real asset.” This not only encourages continuous improvement, but also fosters a growth mindset.
Make feedback personal
Understand how the receiver prefers to receive feedback. Some thrive on public recognition, while others prefer private conversations. Adapt to their preferences to ensure the feedback resonates. For example, saying, “I wanted to tell you privately how impressed I was with your leadership on this assignment,” can have a profound effect on someone who values discretion.
Support future growth
Feedback should not only praise past efforts, but also inspire future successes. Suggest how strengths can lead to new opportunities. For example, “Your organizational skills were key to meeting the deadline. I think you would excel at managing larger projects.” Offering a path forward keeps the momentum going.
Build a culture of recognition
Positive feedback, when done right, is more than just praise. It is a way to guide, motivate and inspire. Both employers and employees benefit from thoughtful, meaningful feedback that recognizes contribution and encourages growth.
At Atena, we want to help you build thriving workplaces with strong professional relationships. Whether you’re looking for the right team member or your next career opportunity, Atena is here to support you every step of the way. Let’s create success together!
